Switching is easier than you think.
Most therapists who switch to Hivemanager.io say the same thing afterward: they wish they'd done it sooner. Setup takes a day. The relief lasts.
What comes with you, and what doesn't
The CSV import brings your client list across so you're not retyping hundreds of contacts. Your clinical records stay in the system that recorded them.
Imports from CSV
- ✓ Client names
- ✓ Email addresses
- ✓ Phone numbers
Stays in your current system
- Appointment history
- Session and SOAP notes
- Intake forms and health history
Keep your old account, or its export, as your archive. New clinical records build in Hivemanager.io from your first appointment.
Canada's RMT record-keeping requirements are covered
Provincial regulations require massage therapists to retain client records for a minimum of 10 years. Because your existing notes stay where they are, keep that archive for the records you have already made. Every record you create in Hivemanager.io from your first appointment onward is stored in a searchable, organized form built to meet those requirements.
How the switch works
Three steps. One day. Done.
Set up your account
Add your services, set your availability, and configure your booking rules. Your client-facing booking page is live before you finish.
Import your clients
Export a CSV from your current platform and import it into Hivemanager.io. Client names, emails and phone numbers come across, so you are not retyping your list by hand.
Share your new booking link
Update your website, your email signature, and your Google profile. Your clients book the same way they always have. They just use a new link.
The cost you're already paying
Switching has a one-time setup cost. Staying on the wrong platform has an ongoing one, in time, in money, and in the friction that compounds every week.
Switching to Hivemanager.io
- One afternoon to set up
- $35/month, locked at signup, doesn't increase
- Built specifically for massage clinics, not adapted from something else
- SOAP notes, intake forms, and reminders designed for your actual workflow
- No appointment limits, no add-ons, no surprises
What are you switching from?
Each platform has its own export format and its own friction points. Here's what to expect.
Export your client list as CSV from ClinicSense settings; that's the file you import. SOAP notes export separately as a PDF per client, worth downloading for your own archive. Setup time is typically under two hours for a solo therapist.
See full comparison →Jane's CSV export includes client demographics and appointment history. The contact details import; keep the history file as your archive. Per-practitioner fees add up quickly, the switch typically pays for itself within the first month.
See full comparison →Vagaro exports client data from the Reports section. Most therapists switching from Vagaro are relieved to be on a platform where intake forms and SMS reminders are included, not add-ons.
See full comparison →MassageBook exports client records from the Clients tab. If you've been dealing with missed bookings or reminder failures, the contrast is noticeable from the first week.
See full comparison →Mindbody's data export is thorough but the process takes a few steps. Most massage clinics switching from Mindbody cut their software costs by 70–80% while getting tools that actually fit their practice.
See full comparison →Common questions about switching
Will my clients notice the change?
They'll see a new booking page, that's it. The booking experience is clean and straightforward. Most clients don't comment at all.
What happens to my existing appointments?
Appointments already booked in your old system stay there until they're complete. You run both systems in parallel for a short window, then wind down the old one. There's no gap in your calendar.
How long does it actually take to be fully set up?
Most therapists are taking real bookings within a day. The import takes the longest if you have a large client list, plan for an afternoon.
What if I have questions during setup?
Support is available by email during setup and beyond. Most setup questions get answered the same day.
Can I try it before committing?
Yes, the free trial is 14 days, full access, no credit card required. You can run the full setup and take real bookings before you decide.
Start the trial. See for yourself.
14 days, full access, no credit card required. Your booking page is live in under 10 minutes.